Treatment and Assessment Report Generation Tool (TARGET)

With the transition from Regional Support Networks (RSNs) to Behavioral Health Organizations (BHOs) on April 1, 2016, providers who are not a part of the Fee-for-Service (FFS) program are no longer required to use TARGET. Tribal programs who provide Substance Use Disorder (SUD) treatment as well as providers who have a direct contract with the Division of Behavioral Health & Recovery (DBHR) for the FFS program to provide SUD Treatment for American Indians and Alaska Natives (AI/AN) are still required to use TARGET as the system for inputting client treatment data.

The Treatment and Assessment Report Generation Tool (TARGET) is a web-based management and reporting system for client substance use disorder (SUD) treatment services provided by approximately 525 reporting agencies throughout the state. Users include county governments, tribes, and non-profit organizations that provide DBHR client services. TARGET web site: https://www.dshs.wa.gov/bha/division-behavioral-health-and-recovery/target

TARGET data entry is contractually required within 7 days of service for all state-funded SUD programs. Timely and accurate TARGET data entry reflects true client services provision and client retention in treatment, helps to ensure appropriate reimbursement, AND supports clients toward their treatment and recovery goals.

TARGET is a crucial element for success in SUD treatment retention. The Substance Use Disorder Treatment "Wheel of Success", a training tool developed by Patty Karvel and Shelli Young of Snohomish County Human Services Administration, illustrates the connections between Outreach, Outpatient Treatment and Case Management Services; Utilization of TARGET and Reports; Client Retention Rates; and Full Cost Reimbursement. Each "gear" in the wheel relates to all the others, making the whole wheel turn smoothly (or not), illustrating the concept that success results from coordinated effort.

TARGET Tips and Strategies

• Request TARGET training within your organization from those who already use TARGET.
• Contact the TARGET Help Desk with your questions and training needs: 888-461-8898.
• Document all client services, even brief phone calls that are not billable, and either enter into TARGET or request data entry by your designated TARGET data entry person.
• Create a brief standardized form to use for recording all your client contacts or services (see example).
• Enter TARGET data on a regular schedule to make it a habit (at least once a week, the same day each week).

Selected Resources from the TARGET Web Site

• TARGET System Overview
• TARGET Manuals: Accessing TARGET2000 | User Instructions | Report Manual
• TARGET Forms -- Standardized set of forms for TARGET users.

Selected TARGET Content

How to Run Reports

• All of the reports in TARGET, with the exception of three, are run in the same fashion:
• Move the mouse pointer over the Reports menu, then click on the report category that contains the report you need.
• Enter a date in both the start and end date fields.
• Apply any filters that may be desired.
• Click on the name of the report you wish to run.
• In a few minutes time, the report will be displayed on your screen.

D&C and C3 Active Caseload Reports

D&C, or Data Entry and Counselor, reports, display either the milestone or activity information entered into TARGET or the open admissions or assessments. D&C reports are the only reports to list client names. We're going to focus here on the C3 Active Caseload report, the one most likely to be used to track client retention.

C3 Active Caseload Report

Description/Purpose: This report lists all admissions open as of the start date. This report can be used to look at counselor case load and to make sure that all discharges are entered in a timely manner.

How to run this report: Unlike other reports that use a date range, this report (and the C5) gives all admissions open as of the start date. Enter the date that you wish to look at in the Start Date field. Enter the same date in the End Date field. Set any desired filters. Click on the report name.

Fields in the report:

• Counselor Staff ID -- From the Counselor Staff ID in the admission
• Name -- Client name
• Age -- Client age at admission
• Sex
• Entry Referral
• Admit Date
• Funding Info -- Funding in effect at the date of report
• XIX -- Indicates if the client had Title XIX at the date of report
• Primary Substance
• Last Activity Attended -- Last treatment activity (group or individual) in which the client attended. Excused or No Show is not included.
• Days Since Last Activity -- Today's date minus the Last Activity Attended date.

Sorted by: Counselor Staff ID, Days Since Last Activity

Short Detox Included: Yes

Notes:

• This is a great report for making sure that records are kept up to date.
• Since this report generates results based on the Start Date that is chosen the End Date is not used for calculating results. It is recommended that the same date be used for both Start and End dates to avoid confusion.
• County level users can select any one agency. The report will automatically be filtered for the County Community Services fund source and for the appropriate governing county.

	Access:			Server:
	Agencies County RA	Yes Yes Yes		Agencies County RA	TARGET Report Report

Available Filters:

	Scope: Admission, Assessment, Discharge Duplicate, Unduplicated Agency (for county staff and RAs) Entry Referral Discharge Type Exit Referral or Other Services Referral Governing County	Demographics: Gender Start Birth Date / End Birth Date Spanish/Hispanic Ethnicity/Race English Speaking Ability English Reading Ability Disability Substance Abuse Assessment Priority Population
	Funding: Title XIX Fund Source Contract Type Modality State Special Project County Special Project Agency Special Project
		Client/Staff: Staff Admission Staff (D4 Only) Support Activity Type (C7 Only) Client

Get Help!

TARGET Help Desk: 888-461-8898 (for any/all questions about TARGET)
Secure Access WA: https://secureaccess.wa.gov/ (for access to TARGET)

TARGET Forms and Documentation
SCOPE -- web-based query and reporting services for SUD and mental health professionals in WA.